File Inventory Text

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File - Inventory - Text

You can add unlimited additional text to any item. This text can be displayed on order entry screens, and printed on reports, invoices, credit notes, etc. There are two types of text you can add using this procedure:

standard text - this is text that can appear on inquiry screens for reference
pop-up text - this is text, much like standard text, but where you need the information presented to users in the form of a pop-up window which they must read and acknowledge before an item is added to a sales order, purchase order, etc.

Technical Tip

You can also add or view narrative text for an item by pressing the F5 key. For more information on narrative text, refer to "Adding or Viewing Narrative Text".

To setup additional item text:

Add a new item or open an existing one.

Refer to "Adding a New Item" or "Updating an Item".

Select the Text tab.

Micronet displays the Item Update screen - Text tab.

If you want to:

add a text line, select the Add button
insert a text line, select the line below where you want the text line inserted then select the Insert button
delete a text line, select the line then select the Delete button
edit a text line, double click on a line or select a line then press Enter.

If you selected to add, insert or edit a text line, Micronet displays the Inventory Text screen.

Enter the additional text you want to store against the item in the Text field.

Select the locations where you want the additional text printed or displayed (by selecting Yes):

	Field	Value
	Information	To display the text on order entry/purchasing screens for operators to see during transactions.
	Invoice	To print the text on invoices.
	Credit Note	To print the text on credit notes.
	Purchase Order	To print the text on purchase orders.
	Backorder	To print the text on backorders.
	Reports	To print the text on inventory reports/inquiries.
	Picking Slip	To print the text on picking slips.
	Quotes	To print the text on quotes.
	MJC Job Card	To print the text on Micronet Job Costing System job cards.
	Extended Web Des	If your company uses SalesLink/Opmetrix to receive customer orders into Micronet, you should set this field to Yes. This forces SalesLink to display each item's short description to the salesperson rather than the long description. For more information about SalesLink/Opmetrix, refer to "SalesLink Cube".
	MJC Invoice	To print the text on Micronet Job Costing System invoices.
	MRF Job Card	To print the text on Micronet MRF job cards.
	MRF Invoice	To print the text on Micronet MRF invoices.
	Pop Up MDS Invoice	To display the text as a pop-up during MDS sales order entry.
	Pop Up POS Invoice	To display the text as a pop-up during POS sales order entry.
	Pop Up MJC Transaction	To display the text as a pop-up in MJC when adding this item to jobs.
	Pop Up MRF Transaction	To display the text as a pop-up in MRF when adding this item to orders/tickets.
	Pop Up MDS P/O	To display the text as a pop-up in MDS during purchase order entry.
	Pop Up MDS Inquiry	To display the text as a pop-up in MDS during item inquiries.

Technical Tip

If you select Mandatory in any field that has that option, Micronet removes the automatic selection from the Ok button so that users can't just keep pressing Enter to go through the required steps. They have to actually select the Ok button to continue, improving the likelihood that they will read the text.

Select the Accept button.

If you selected to add a text line, Micronet redisplays the Inventory Text screen so you can add further text lines.

When you have finished entering text lines for the item, select the Cancel button.

Micronet redisplays the Item Update screen – Text tab showing all the text lines added.

Select FILE | SAVE.